Privacy Policy

WAO Academy completely values your privacy. On this page, we describe how we collect, use, and disclose information that we obtain about visitors to our website It also describes the choices available to you regarding our use of your personal information and how you can access, update and exercise other rights in respect of your personal information.

By submitting Personal Data through our Site or Services, you agree to the terms of this Privacy Policy, and you expressly consent to the collection, use and disclosure of your Personal Data in accordance with this Privacy Policy.

  • We collect Personal Data from Teachers and Schools when a Teacher or School representative accesses and takes actions on our Site or Services.
  • We use the Personal Data we collect to provide Teachers and Schools with the Services. For instance, we use Personal Data to enable Teachers to edit and manage their Accounts, purchase courses and get certification, as well as all other features of the Services.
  • We share Teacher Personal Data with data with schools for job openings, only if they select the given option while filling in their details for an opening.
  • We only share Personal Data of all users of the Site and Services with third parties but only for the express purpose of helping us to provide the Services.
  • We use cookies and other tracking and analytic technologies on our Site and in our Services to track the use of our Site and Services and to enhance the functionality of our Site and Services.
  • We do not host third party advertisements on our Site, Apps or Services. We do not provide Personal Data to third parties for their own marketing purposes.
  • For more information about your choices regarding your Personal Data, including how to access or modify your Personal Data, please write to us at



Contact Us

If you have questions about the privacy aspects of our Services or would like to make a complaint, please contact us at:


What Information Do We Collect About You?

We may collect Personal Data from end users affiliated with a particular school or other educational institution or organization (“School”) who are teachers or administrators (“Teachers”), as each uses our Site and Services (any individual end user in one of these groups may be referred to as “you”). “Personal Data” means personal information about an identifiable individual and any information which can be used to identify an individual as well as any other non-public information about you that is associated with or linked to any of the foregoing data. We may also collect Anonymous Data. “Anonymous Data” means data that is not associated with or linked to your Personal Data; Anonymous Data does not, by itself, permit the identification of individual persons. To the extent that Anonymous Data is linked with your Personal Data, we will treat it as Personal Data.

We collect Personal Data and Anonymous Data that Teachers and Schools provide to us directly. We may also collect Personal Data or Anonymous Data automatically, through technologies used on the Site, and in the Services, as described below.

Information we collect directly from you

Information we collect only from Teachers:

  • We collect your first name and last name, email address, country, state in which you teach, zip code, school name, and school district to create your profile on the Site, Apps and Services (“Profile”). If you choose to provide it, we may also collect additional information for your Profile including, but not limited to, your photograph, job title, the grade that you teach, the subject(s) that you teach, and the address of the School where you teach.
  • If you make a purchase on our Site or through our Services, we will collect all information needed to complete the transaction, including but not limited to your e-mail address and password, credit card information, and name on your credit card. For more information about payment processing, please see below.


Information We Collect Automatically

  • We may automatically collect the following information about your use of our Site, or Services through our servers and in log files: domain name; browser type and operating system; web pages viewed; links clicked; the length of time spent on our Site or Apps; the length of time our Services are used; the referring URL, or the webpage that led a user to our Site; language information; device name and model; operating system type, name, and version; and activities within our Site. We use this information to analyze trends, administer the Site, track users’ movements around the Site, gather demographic information about our user base as a whole, and better tailor our Services to our users’ needs. We do not link this automatically-collected data to Personal Data.
  • We may also collect IP address, device identifier or a similar unique identifier from users of our Site; we only use such identifiers to support the internal operations of our Site in the same manner as described above.


Information About You That We Collect From Schools

  • If you are a Teacher, your School may provide us with your name and email address to facilitate your registration for the Services.
  • If you are a Teacher, your School may provide us with additional Personal Data to assist us in providing the Services to you and your Students.





How We Use Your Information

General Use

We use the information that we gather about you for the following purposes:

  • To provide you with our Services, as applicable to Teachers and Schools;
  • To facilitate creation of your Account on our Site;
  • To identify you as a user in our system;
  • To provide improved administration of our Site and Services;
  • To send you a welcome email to verify ownership of the email address provided when your Account was created;
  • To send you administrative notifications via email;
  • To respond to inquiries that you send to us, including your customer service requests, and for other customer service purposes; and
  • To provide Schools and Teachers with information and reports about Student performance and use of the Site and Services.

If you are a Teacher, we also use the information that we gather about you for the following additional purposes:

  • To tailor the content and information that we may send or display to you, to offer personalized help and instructions, and to otherwise personalize your experiences while using the Site, Apps, or Services;
  • To send you news and newsletters, special offers, and promotions from WAO Academy, or to otherwise contact you with information we think may be of interest related to our services. You are able to change your preferences by unsubscribing at the home page, any time you want.


Aggregated or Anonymous Data

We may aggregate or anonymize data we collect to create Anonymous Data. Anonymous Data does not identify you individually. We may use this Anonymous Data for our own purposes, such as to better understand how users access and use our Site, Apps, and Services in order to improve our Site, Apps, and Services and respond to user desires and preferences, and for other research and analytical purposes. We also may disclose Anonymous Data to third parties in order to meet these purposes. Aggregated or Anonymous Data will have all direct and indirect personal identifiers removed. This includes, but is not limited to, name, ID numbers, date of birth, demographic information, and school ID. Furthermore, we agree not to attempt to re-identify Data and not to transfer de-identified Data to any party unless that party agrees not to attempt re-identification.

How We Share Your Information

We do not sell your Personal Data. We will disclose the Personal Data that we collect from you only as described in this Privacy Policy.

We may employ third party companies and individuals to facilitate our Service (“Service Providers”), to provide the Service on our behalf, to perform service-related services or to assist us in analyzing how our service is used. 

These third parties have access to your Personal Information only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose. In cases of onward transfer to third parties of Personal Information received, we are potentially liable.

We may disclose Personal Data as follows:

  • Third Party Service Providers.We may disclose Personal Data to third-party vendors, service providers, contractors or agents who perform functions on our behalf and/or at the request of a school or district customer in order to: provide you with the Services that we offer you through our Site; conduct quality assurance testing; facilitate creation of accounts; provide technical support; and/or provide other services to us. A list of our third-party service providers is available upon request. These third party service providers are required not to use your Personal Data other than to provide the services requested by the Company. We will not disclose Personal Data to third parties for any purposes not described in this Privacy Policy.
  • Business Transfers.If we are acquired by or merged with another company, if substantially all of our assets are transferred to another company, or as part of a bankruptcy proceeding, we may transfer the Personal Data we have collected to the other company. We will notify you via email and/or a prominent notice on our Site of any change in ownership or uses of your Personal Data, as well as any choices you may have regarding your Personal Data.
  • In Response to Legal Process. We may disclose Personal Data in order to comply with applicable law, a judicial proceeding, court order, or other legal process.
  • To Protect Us and Others.We may disclose Personal Data where we believe it is necessary to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the safety of any person, violations of our Terms of Service or this Privacy Policy, or as evidence in litigation in which we are involved.
  • No Disclosure to Third Party Companies for Marketing.As stated above, we will not disclose your Personal Data to any third party company for the third party company’s own direct marketing purposes.
  • Disclosure to Other Third Parties Only With Consent. Beyond the disclosures described in this Privacy Policy, we will not disclose your Personal Data to any other third party without your consent to do so.


Public Comments

If you make any comments to a Newsfeed, Educational Materials, Resource Pins or other items or forums associated with the Site that are publicly viewable by the WAO community, you should be aware that any Personal Data you submit there can be read, collected, or used by other users, and could be used to send you unsolicited messages. We are not responsible for Personal Data that you choose to submit in these blogs and forums.

Our Use of Cookies and Other Tracking Mechanisms

Cookies. We use cookies to track information about your use of our Site, or Services. “Cookies” are alphanumeric identifiers that we transfer to your computer’s hard drive through your web browser for record-keeping purposes. We may use both session Cookies (which expire once you close your web browser) and persistent Cookies (which stay on your computer until you delete them). Some Cookies allow us to make it easier for you to navigate our Site and Services, while others are used to enable a faster log-in process or to allow us to track your activities but only as those activities relate to your use of our Site and Service.

Third-Party Analytics. We may also use third party analytics tools and technologies, such as Google Analytics, to track and analyze data from our Site, or Services. Google Analytics uses Cookies to collect information such as how often users visit the Site, what pages they visit, and what other site they used prior to coming to the Site. We use the data collected by such third party analytics tools only to help us administer and improve the quality of our Site, and Services and to analyze usage. These third parties are not permitted to use the information collected on our behalf, except to help us conduct and improve our business. Google Analytics collects only the IP address assigned to you on the date you visit the Site, rather than your name or other personally identifying information. Although Google Analytics plants a persistent Cookie on your web browser to identify you as a unique user the next time you visit the Site, the Cookie cannot be used by anyone but Google. Google’s ability to use and share information collected by Google Analytics about your visits to the Site is restricted by the Google Analytics Terms of Use and the Google Privacy Policy.


How We Respond to Do Not Track Signals. We do not currently respond to “do not track” signals from web browsers.


Teacher Profiles

  • If you are a Teacher, or a Trainer, the Personal Data you provide on your Profile, including your profile photo, is made public by default on the Site, and Services and is viewable by other Teachers.
  • Once displayed publicly, the information you post in your Profile and Newsfeed can be collected and used by others. We cannot control who reads your Newsfeed, postings or what other users may do with the information that you voluntarily post, so it is very important that you exercise caution with respect to any Personal Data that you include in your posts. Once you have posted information publicly, while you will still be able to edit and delete it on the Site or App, you will not be able to edit or delete such information cached, collected, and stored elsewhere by others (e.g., search engines).



Third-Party Links

Our Site, and Services may contain links to third-party websites. Any access to and use of such linked websites is not governed by this Privacy Policy, but instead is governed by the privacy policies of those third-party websites. We are not responsible for the information practices of such third-party websites.

Security of Your Personal Data

We have implemented a variety of security measures to protect the Personal Data we collect from loss, misuse, and unauthorized access, disclosure, alteration, and destruction. We protect your login information and the transmission of data using Secure Socket Layer (SSL) technology.

You should take steps to protect against unauthorized access to your password, phone, and computer by, among other things, signing off after using a shared computer, choosing a robust password that nobody else knows or can easily guess, and keeping your log-in and password private. We are not responsible for any lost, stolen, or compromised passwords or for any activity on your account via unauthorized password activity.

Your Choices Regarding Your Personal Data

You have several choices regarding our use of your information on our Services:

Accessing and Deleting Your Personal Data

  • You may request a copy of the Personal Data we have about you.
  • You may edit or delete any of the non-required information from your Personal Data through the profile page in your Account on our Site.
  • You may request deletion of your Personal Data or your entire Account by us by contacting us at
  • Please note that copies of information that you have updated, modified or deleted may remain viewable in cached and archived pages of the Site or Apps for a period of time.


Marketing Communications

We may send periodic promotional or informational emails to Teacher users about our services, products, or events. You may opt out of such communications by following the opt-out instructions contained in the e-mail. Please note that it may take up to 10 business days for us to process opt-out requests. If you opt out of receiving emails about recommendations or other information we think may interest you, we may still send you administrative e-mails about your account or any Services you have requested or received from us.

Disabling Cookies

Most web browsers automatically accept cookies, but if you prefer, you can edit your browser options to block them in the future. The Help portion of the toolbar on most browsers will tell you how to prevent your computer from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether. Visitors to our Site who disable cookies will be able to browse certain areas of the Site, but some features may not be available to you.

Changes to This Privacy Policy

This Privacy Policy is current as of the Last Updated Date set forth above. We may update this Privacy Policy from time to time to reflect changes in our information processing practices. If we make any material changes to this Privacy Policy, we will notify you at the email address that we have on file for you in advance of the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.